Facility Coordinator – Ronkonkoma, NY

We are currently seeking a full-time Facility Coordinator to assist our commercial property portfolio and Project Management teams, immediate opening work from our corporate offices in Ronkonkoma, NY.

This position will play a vital role in supporting our client’s Facility and Project management teams. The candidate will be involved with all aspects of the business from planning, purchasing, and coordination on all projects within Tritec Asset Management.

We offer a competitive wage, complete benefits package, including 401(k) with company match, medical, dental and vision plans. We do not offer a relocation package. TRITEC is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. M/F/D/V. If you require alternative methods of application or screening, you must approach the employer directly to request this.

Position Responsibilities

· Provide portfolio support to our Commercial properties and Project Management teams.
· Create and maintain project-tracking documents for all locations with the client’s portfolio.
· Manage project purchasing documentation, from purchase order creation, recording of receipt of goods and submission of invoice processing.
· Prepare client project reporting for the Property Management and Project Management teams.
· Assist in drafting project budgets and maintaining records of supporting documentation.
· Organize capital reporting for teams and prepare funding approval request submissions.
· Collaborate within the department to ensure new vendors and agreements are in place.
· Maintain project supplier contact information and review new vendor qualification forms.
· Maintain a schedule of up-to-date insurance certificates for the department.
· Prepare project documentation and correspondence for teams as required.
· Maintain schedule of active projects and provide updates to teams as needed.
· Investigate and resolve issues as needed.
· Any other special projects that may be required from time to time.

Reporting

· Assist Teams in the preparation of monthly reports to clients including Project and Property Management, accounts receivable report and revenue/expense variance analysis.
· Assist Project Managers in the preparation and control of purchasing and project documents.
· Assist Team with project updates and reporting.
· Ensure accuracy of data entry into all systems, Yardi and client tracking documentation.

Qualifications

· Minimum of 5 years’ experience in administrative property management or project management position.
· Proficiency in Microsoft Word, Excel, Outlook and Access.
· Must have experience with Yardi.
· Ability to meet deadlines, prioritize tasks and work well under pressure.
· Exceptional problem solving and attention to detail.
· Advanced proficiency in Microsoft Office including Word and PowerPoint.
· Ability to work in a fast-paced, deadline-oriented environment.
· Must be detail-oriented to ensure accurate deliverables.
· Must be a fast learner with a proactive attitude and able to handle multiple tasks at one time.
· Strong and effective verbal and written communication skills.
· Outstanding proofreading and editing skills.
· Attitude – positive, always seeking to better our team, reaching out to bring value.

Salary Range: $80k-$95k